Choosing a Location for Your Webcast

When delivering a webcast, your location plays a key role in how your audience will perceive your message. If possible, deliver presentations from a studio or green room, to provide the highest-quality look and sound for your webcast. For many presenters, these resources are not available, so webcasts often are broadcast from an of ce or conference room. There are several key considerations in choosing a good location for webcasts, including: noise, proximity to other of ces, lighting options, network connection and more.

Selecting a room from which to deliver the session should not be a last-minute decision. Speakers should know the room they’ll be in, make sure it’s reserved and have practiced from that room in advance.

Use a hard-wired internet connection
Wireless networks can be ckle and are more likely to drop connections, which can disrupt the presentation. Being hard-wired will help ensure strong connectivity and clear audio and video streams.

Make sure it’s private
Speakers’ locations should have doors that can be closed, to block out interruptions. If necessary, a note on the door can alert others to be quiet during recording.

Find a quiet space
Rooms that are near common areas (e.g. conference rooms, bathrooms or kitchens) can disrupt the session, especially during break times. Pick a more secluded location to block this out. If necessary, email people who frequent the presentation location and ask them to be respectful of their volumes.

Control the lighting
For webcam presentations, speakers should set up for optimal on-camera display. That means they’ll need to control the overhead and window lighting, to allow ample illumination and avoid glare. Interior rooms with no natural light source may require additional lighting to brighten the space.

Control noise form equipment
Manage noise by turning off fans, telephones or public address systems. Keeping ambient noise to a minimum is important for a good webcast experience. If speakers can’t control noise-generating equipment, anoth- er location would be best.

Sit in an adjustable/non-swivel chair
For video presentations, comfortable and stationary seating is preferred. Presenters should use chairs that are adjustable for height but do not swivel. Swiveling on camera creates a poor attendee experience and can be distracting.

Use a headset
For telephonic presentations, speakers should use phones with a head- set. Cell phones or speaker phones are bad choices when giving a presentation because the sound can come through muf ed or distorted, and speaker phones can pick up outside noises that may distract the listening audience.

These tips will help presenters to choose locations and create a great atmosphere for webcasts that look and sound professional. Also, don’t forget to practice the presentation ahead of time in the location selected for the webcast. This will help presenters feel more comfortable and con dent on the day of the webcast.